Grease Trap Cleaning Tampa hands over a signed manifest after every pump-out because Florida law requires one. Under F.S. 403.0741, the manifest records the originator, hauler and disposal facility, the trap's condition, the volume removed, and confirmation that no gray water was returned. Both parties sign it and keep a copy for one year.
What Florida’s manifest must show
Since July 2022, F.S. 403.0741 has required haulers to document every grease waste removal on a service manifest, on paper or electronic. It must include:
- Names, addresses and phone numbers of the originator (your kitchen), the hauler and the disposal facility
- The condition of the grease interceptor or trap
- Verification that it was cleaned and that gray water was not returned to it
- The amount of grease waste removed and disposed of
- The disposal facility’s billing receipt or ticket number
The originator and the hauler both sign it once removal is complete, during your operating hours. The hauler gives you a copy, and also sends copies to the county and municipality within 30 days of disposal.
How long to keep records, by program
| Program | What to keep | How long |
|---|---|---|
| Florida (all) | Signed service manifest | 1 year (originator and hauler) |
| City of Tampa | Maintenance logbook + receipts | 1 year (haulers: 3 years) |
| Hillsborough County | Invoice or manifest with date and volume | 12 months |
| Pinellas County | Cleaning and service records; signed service record per pumping | 3 years |
| Pasco County | Signed records of all cleaning, repair and disposal | 3 years |
| Temple Terrace | Maintenance logbook | 3 years |
| Largo | Hauler service records | 12 months on site, submitted quarterly |
| St. Petersburg | Bound logbook, protocol, schematics, permit, invoices | Plus a quarterly report |
| Clearwater | Pumping report on city form | Within 5 business days of each pumping |
If you run kitchens in more than one program, keep everything for three years.
What a good logbook entry looks like
St. Petersburg’s best-practice manual lists the basics: the date, who did the work, the estimated volume removed, the disposal location, and a manager’s signature or initials. Tampa adds defects found, repairs and their completion dates, and any changes in operations.
Fines
Florida allows administrative fines of up to $100 for each failure to provide or keep a manifest, and up to $250 for each failure to clean. See what grease inspectors look for.
Bottom line
Keep every signed manifest for at least a year, and for three years if you're in Pinellas County, Pasco County or Temple Terrace. Check each one shows volume, condition, the no-return statement and the disposal ticket number. Questions? Call (727) 476-9241.